Each of these types of filing systems has advantages and disadvantages, depending on the information being filed and classified. These comprise: the enabling factors, the contextual pre-conditions, of integrated care, grouped into themes or topics. They are: Principle 1 justify the purpose(s) for using confidential information. A good example of an on-line system is an electronic mail system. database? Promote Effective Handling of Information in Care Settings. Professional codes of practice also govern the handling of data. Identify and prevent identity theft. You can use it as an example when writing This cookie is set by doubleclick.net. This cookie is set by Addthis.com to enable sharing of links on social media platforms like Facebook and Twitter, This cookie is used to recognize the visitor upon re-entry. 7.3. 2.4. An electronic document management system, or EDMS, is a system on which an organization's documents and files can be stored, recalled, managed, and utilized as necessary. The purpose of the cookie is to determine if the user's browser supports cookies. Q 2.1 Explain how to maintain records that are up to date, complete, accurate and legible? Demonstrate Practices That Ensure Security When Storing And Accessing, Information Essays and Research Papers Unit 4222-307: and electronic information storage. And its much harder for unauthorized individuals to access information when its handwritten versus when its stored on a computer or phone. This is the official website of Robert Thomas Vance, or affectionately known as RTV. 2. and the procedures applicable to the Electronic Key Management System Key. Maintain records that are up-to-date, complete, accurate and legible. Electronic tools eliminate the need for manual intervention and minimize human error. For example if you go and visit a service user and you have gave them breakfast and medication for the day you must state this in the records as the next visitor may give the client breakfast and medication again which could overdose the service user. 1 A good way of maintaining records is on a computer or in a file that can be kept confidential and kept up to date. 2.3 - Describe features of manual and electronic information storage systems that help ensure securi. One of the primary disadvantages of an traditional file environment is the time it takes to access data. It is important to preserve the original files in an unalterable state in order to add legitimacy to the system. The act also enables people to make sure that their information is being handled correctly. However, Mikkelsen and Aasly 3 found that "parallel use of electronic and paper-based patient records result[ed] in inconsistencies between the record systems" and "documentation [was] missing in both." The paper-based . for the purpose of better understanding user preferences for targeted advertisments. However, you need to exercise caution when selecting an electronic document storage system since not all storage systems are right for your needs. 1 Explain how working relationships are different from a personal relationship; a working relationship is different because of boundaries, in a. You should use this information to answer questions IN YOUR OWN WORDS. 2.1 Describe features of manual and electronic information storage systems that help ensure security Storage of confidential information Records held in a file should be stored in a locked cabinet with access restricted to authorised personnel only. We also have a wide variety of research papers and book reports available to you for free. By definition, a database is structured collection of logically related data that is stored so that it can easily be accessed / retrieved. 3 Describe features of manual and electronic information storage systems that help ensure security? 10. NOTE: Several of these assessment criteria link to equivalent criteria in the Level 2 Diploma in Care. Electronic information storage systems Can be accessed by unauthorized individuals if not password protected; can also be accessed remotely, which means that even if the files are password protected an individual could still access them remotely. It would also on collection preservation, storage and handling, which were covered to . 3.1 Support others to understand the need for secure handling of information. The cookie is used to calculate visitor, session, campaign data and keep track of site usage for the site's analytics report. Your manager or supervisor should promptly respond to your concern, however, if you are not satisfied with their answer, you may need to escalate it to more senior management. Not leaving notes lying around to be seen by anyone Make sure that handovers are done in a room where no one can hear Making sure conversations with service users are in private and not breeching confidentiality. Need urgent help with your paper? The downside to managing on-line records over time can be the extensive accumulation of records and the associated costs. 2.4 Support audit processes in line with own role and responsibilities. Audit processes are used within organisations to ensure that information handling and storage systems are working correctly. PhDessay is an educational resource where over 1,000,000 free essays are The purpose of this cookie is targeting and marketing.The domain of this cookie is related with a company called Bombora in USA. This category only includes cookies that ensures basic functionalities and security features of the website. Maintain records that are up-to-date, complete, accurate and legible, 2.2. Information security also supports good data governance, and is itself a legal data protection requirement. 07 (b) You are advising the owner of "Sarthak By continuing well assume youre on board with our Out of these cookies, the cookies that are categorized as necessary are stored on your browser as they are essential for the working of basic functionalities of the website. harmony in order to life, Understand How to Handle Information in Social Care Settings. The security of IT systems and information assets is dependent on the individuals managing as well as the individuals utilizing such. It is prudent to ensure that records are returned to the secure storage location immediately after being used. If data is outdated, it could result in incorrect care being provided. Your ideal electronic storage system should at least have the following key features. Also the effects of communication on care workers and service users. Compare strategies for managing stress in self and others, 9.2. These cookies will be stored in your browser only with your consent. can use them for free to gain inspiration and new creative ideas for their writing In addition, you can separate each type of filing system into subgroups. An electronic database provides a highly efficient way of storing data. 3. always seek guidance from a senior member of staff regarding any information or issues that you are concerned about. 2 Explain how to support others to understand and contribute to records? For example, documents can be physically secured by locking them away in a cabinet or desk drawer. This could be to the Care Quality Commission (CQC) if it risks the safety of individuals that are receiving care or the Information Commissioners Office (ICO) for a breach of data security. While investing in an electronic document storage system is highly recommended, ensure that the one you spend your money on enhances and supports your business operations. This cookie is installed by Google Analytics. Necessary cookies are absolutely essential for the website to function properly. the interventions and activities that characterise the delivery of integrated services, also . fingerprint scanner etc.). care plans are stored in black lever-arch files and financial information in green lever-arch files). Records should be updated each time the individual is seen, either at home or in a clinical setting. Once data is input, you can create reports literally by pressing a button in a . number: 206095338, E-mail us: Manual information storage systems. Identify legislation and codes of practice that relate to handling information in care settings, Unit 8 Promote Health, Safety and Well-being in Care Settings, 9.4. Software such as antivirus and firewalls may be used to ensure the integrity of the computers and networks being used. The Freedom of Information Act puts an obligation on government agencies, such as local authorities and the NHS, to provide internal information that is of the public interest when it is requested. The cookie is set by pubmatic.com for identifying the visitors' website or device from which they visit PubMatic's partners' website. 2.1 Describe features of manual and electronic information storage systems that help ensure security. ?>, Order original essay sample specially for your assignment needs, https://phdessay.com/understand-how-to-handle-information-in-social-care-settings/, Understand How to Handle Information in a Social Care Setting, Handle Information in Health and Social Care Setting, Duty Of Care In Health,Social Care Or Childrens Settings, Introduction to Duty of Care in Health and Social Care Settings, Principles of Diversity, Equality and Inclusion in Adult Social Care Settings, Engage in Personal Development in Health, Social Care or Childrens and Young Peoples Settings, Care in health, social or young peoples settings, Promote Communication in Health, Social Care or Childrens and Young Peoples Settings, get custom Functional cookies help to perform certain functionalities like sharing the content of the website on social media platforms, collect feedbacks, and other third-party features. There may be policies about the use of flash drives or installing personal software on a work-issued laptop. Kampala (U), The National Executive Committee 2022-2025, Why all S.3 learners Must do Directorate of Industrial Training (DIT) Assessment Due November 2023, Airtel Xtream Unlimited Internet: The Perfect Solution for your Schools Internet Needs, How Teachers Can Help Students to Understand and Appreciate Microsoft Excel Better. Summarise the main points of legal requirements and codes of practice for handling information in care settings, 1.1. No guarantee is given for the accuracy, completeness, efficacy, timeliness, or correct sequencing of the information contained on this website. Information security is the technologies, policies and practices you choose to help you keep data secure. This type of storage does afford immediate access and retrieval; however, sharing records within a department or work group can be problematic. This cookie is set by Casalemedia and is used for targeted advertisement purposes. All workers must be familiar with these documents. This cookie is set when the customer first lands on a page with the Hotjar script. 3. The data includes the number of visits, average duration of the visit on the website, pages visited, etc. This cookie is set by Google and stored under the name doubleclick.com. Today, electronic database management systems manage this information. There are eight guiding principles: GDPR is the UKs implementation of EU data law, which means that data protection is consistent across Europe. The Data Protection Act 1998 (amended in 2003) is a legal obligation to everyone who holds information about a person. 10 minutes with: Understand How to Handle Information in Social Care Settings, Explore how the human body functions as one unit in harmony in order to life //= $post_title This may be in a filing cabinet, drawer or folder that is only accessible by authorised persons. information storage and retrieval, the systematic process of collecting and cataloging data so that they can be located and displayed on request. These cookies help provide information on metrics the number of visitors, bounce rate, traffic source, etc. 3.2 Support others to understand and contribute to records. One bin system In the one bin system a bin or storage container is filled with stock. cite it. Manuals covering electronic and mechanical products, instructions on mixing or blending items, and instruction sets for software and computer items are all included. Describe Features Of Manual And Electronic, Information Storage Systems That Help Ensure Security, Listed Results 1 - 30. All health and social care organisations and agencies will also have their own internal policies and procedures governing the handling and sharing of information. It's important because government has a duty to protect service users' data. A 3. Used by Google DoubleClick and stores information about how the user uses the website and any other advertisement before visiting the website. (I. e. amended information, updated records etc. ) Changing business circumstances require quick actionable data that is generated in real time. Digital systems are records that are stored of computer systems and may be accessed remotely via networks, the Internet or VPNs. Order custom essay Understand How to Handle Information in Social Care Settings 2) use of mass storage devices in computer itself, 4) cost of processing is high since more human-oriented, 4) cost of processing less because computer performs repetitive task, 6) Repetitive tasks reduces efficiency and human feel bore and tiredness. your own essay or use it as a source, but you need 2 You can support other by raising their awareness of the consequences of not updating records, making them legible and not following policies and procedures in compliance with data protection. 1.1 Identify legislation and codes of practice that relate to handling information in care settings. What information do you Describe. This essay was written by a fellow student. This software can automate almost all the steps of the payroll process and requires only minimal human intervention. For POP Transactions, ensure that the Paper Check date and the processing. ASG 1 Unit 054 Task A Provide a brief written explanation of the following: 1. You can browse our collection of term papers or use our search engine. Although we have talked about some of the practices you should follow to ensure the security of confidential information in your work setting, it is important to highlight that each organisation is different and will have different systems and ways of working. (I. e. alphabetically. 2.3. Q 3. other service users etc.) Examples of people who hold information who would have to comply with the Data Protection Act 1987 (amended in 2003) is youre GP, NHS, Private Companies etc. Out of these cookies, the cookies that are categorized as necessary are stored on your browser as they are essential for the working of basic functionalities of the website. This is a pattern type cookie set by Google Analytics, where the pattern element on the name contains the unique identity number of the account or website it relates to. It saves time; a properly designed database running on a powerful server can be searched through remarkably easily and within an extraordinarily short time. For instance, you can easily embed the system with payroll software to procure and store all the details about your employees. Demonstrate measures that prevent fires from starting. Password protecting the backup files as well. Examples of . Students Assignment Help UK Rated 4.9/5 By 18000+ UK Customer Reviews. Secure systems will also protect data from other risks, such as fire, flood or mechanical/electronic failure. Promote Effective Handling of Information in Care Settings. UNMC's mission is to improve the health of Nebraska through premier educational programs innovative research the highest . Electronic databases allow easy input and editing of data Electronic databases enable automatic updating and recalculating of data Electronic databases make it easier to query, search, filter and retrieve required data. This cookie is used for social media sharing tracking service. Having information whenever you need it is crucial when making informed decisions. So, how can a digital document filing system be beneficial for a company? We use cookies on our website to give you the most relevant experience by remembering your preferences. Searchable PDF is even better. Further information about your role and responsibilities in relation to handling data and confidentiality can be found at the sources below: Personal views or opinions should not be recorded, 14.1a Describe the agreed ways of working and legislation regarding the recording, storing and sharing of information, 14.1b Explain why it is important to have secure systems for recording, storing and sharing information, 14.1c Demonstrate how to keep records that are up to date, complete, accurate and legible, 14.1d Explain how, and to whom, to report if they become aware that agreed ways of working have not been followed, 1.1 Identify the legislation that relates to the recording, storage and sharing of information in care settings, 1.2 Explain why it is important to have secure systems for recording and storing information in a care setting, 2.1 Describe how to access guidance, information and advice about handling information, 2.2 Explain what actions to take when there are concerns over the recording, storing or sharing of information, 3.1 Keep records that are up to date, complete, accurate and legible, 3.1 Follow agreed ways of working for: recording information, storing information, sharing information. Students (upto class 10+2) preparing for All Government Exams, CBSE Board Exam, ICSE Board Exam, State Board Exam, JEE (Mains+Advance) and NEET can ask questions from any subject and get quick answers by subject teachers/ experts/mentors/students. Larger organisations will have a dedicated data protection officer that you can approach with concerns. 2.2 Demonstrate practices that ensure security when storing and accessing information. It is important that a staff members password is not shared with others and that they log out (or lock) their computer when they leave their desk to ensure that others with physical access to their computer are not able to access unauthorised information whilst they are away. document.getElementById( "ak_js_1" ).setAttribute( "value", ( new Date() ).getTime() ); Our broad objective is to put efforts and minds together to support each other to innovatively improve our methods of work and improve our capacity, thereby promoting ICT education, increasing computer literacy and bridging the digital divide in Uganda.. Purpose. And finally, its crucial to password protect the backup files as well. The purpose of the cookie is to determine if the user's browser supports cookies. Demonstrate practices that ensure security when storing and accessing information According to this rule, confidential records may be retained on computer systems, and the number of individuals with access to these systems is maintained to a minimum. Mukalele Rogers+256776960740 / +256706060740www.mukalele.net, Your email address will not be published. 1. We will explore the legislation that underpins data handling and the features of both manual and electronic secure storage systems. GDPR is incorporated in the Data Protection Act 2018. Retrieved from https://phdessay.com/understand-how-to-handle-information-in-social-care-settings/, Hire skilled expert and get original paper in 3+ hours, Run a free check or have your essay done for you, Didn`t find the right sample? For example if the NHS holds information about you under the Freedom of Information Act 2000 you have a right to know what this information is and who it is available to. A 3. in handling information in social care settings . Records must always be factual and not an opinion, they must be accurate and legible for others to be able to read. The cookie is set by Addthis which enables the content of the website to be shared across different networking and social sharing websites. Online document management software makes the data you're storing easy to search through, analyze, share with stakeholders, and use for forecasting. Examples of databases include: Phone Address Book, Business Customer Lists, Club Membership Lists, Companys Employee Database, The library database, Video Library, etc. Demonstrate practices that ensure security when storing and accessing information. The Data Security and Protection Toolkit is an online self-assessment tool that all organisations must use if they have access to NHS patient data and systems. Describe and Demonstrate Security of Manual and Electronic Manual Information Storage (Paper or Hard-Copies), Electronic Information Storage (Computer systems). 2.3 Maintain records that are up-to-date, complete, accurate and legible. A manual database is one that is not computerised i.e. A good storage system must ensure that information can only be accessed by authorised parties. Advertisement cookies are used to provide visitors with relevant ads and marketing campaigns. For example is Joe blogs record needed updating to say he was on a new . DSDWEB: FREE STUDY GUIDES FOR CARE QUALIFICATIONS, Answers for the Care Certificate and Levels 2, 3, 4 & 5 Diploma/NVQ. Your company records are the lifeline of your business. Information flow and data sharing are essential building blocks of successful integrated care models. Whenever you have concerns about the handling of information or confidentiality, you should approach your manager or supervisor for guidance. This cookie is used for social media sharing tracking service. Routinely To do something often, but not necessarily on a set schedule. Without this. This cookie is set by Addthis.com. Accuracy is of the utmost importance in maintaining records. SHC 31: Promote communication in health, social care or childrens and young peoples settings. It makes no sense to have documents that cannot be accessed whenever needed. 2.3 Maintain records that are up-to-date, complete, accurate and legible. Taught session; ensuring security with manual and electronic storage of information. The information could contain sensitive information about their past, condition or illness, team information etc. Always making sure there is a backup of document paper documents should be photocopied and stored in a filing cabinet that is labelled. Poor information security leaves your systems and services at risk and may cause real harm and distress . All staff should know how to report a breach in security this will usually be a report to your manager but some organisations may have named information officers. What are the r elationships among these systems? There are a few features that manual and electronic information storage systems have in common that help ensures security. Standard 9: Awareness of Mental Health, Dementia and Learning Disability, Standard 15: Infection Prevention and Control, Implement Person-Centred Approaches in Care Settings, Safeguarding and Protection in Care Settings, Health, Safety and Well-Being in Care Settings, Promote Personal Development in Care Settings, Promote Equality and Inclusion in Care Settings, Promote Person-Centred Approaches in Care Settings, Promote Health, Safety and Wellbeing in Care Settings, Work in partnership in health and social care or children and young peoples settings, Facilitate Person-Centred Assessment to Support Well-Being of Individuals, Facilitate Support Planning to Ensure Positive Outcomes for Individuals and to Support Well-Being, Understand Personalisation in Care and Support Services, Health and Safety in Health and Social Care Settings, Professional Practice in Health and Social Care for Adults or Children and Young People, Safeguard Children and Young People who are Present in the Adult Social Care Sector, Develop, Maintain and Use Records and Reports, Understand Safeguarding and Protection in Health and Social Care Settings, Service improvement, entrepreneurship and innovation. Records may be kept on computer systems and access restricted to personnel on a need-to-know basis. essay, Principles of Communication in Adult Social Care Settings, SHC 31: Promote communication in health, social care or childrens and young peoples settings, Analyse Communication Methods and Assess their Effectiveness in a Care Settings, The importance of communication in care settings, Communication In Health Care And Children Settings, Duty of Care in Childrens and Young People Settings, Understand The Role Of The Social Care Worker, Write The data collected including the number visitors, the source where they have come from, and the pages visted in an anonymous form. Therefore, when we request or have access to personal data, we must respect the privacy and confidentiality of the individual to whom it belongs and not share it with others. The difference between manual and electronic file systems. It is used by Recording filters to identify new user sessions. Other uncategorized cookies are those that are being analyzed and have not been classified into a category as yet. Some time ago, manual databases were used to track and report the enormous amount of data in schools, stores, telephone systems, etc. If someone does not know how to do this you can show them how to do so, as well as showing them how to update information where required. Manual information storage systems also offer a couple of features that arent available with electronic files. How do you protect your computer at home? 1. Regular backups should be performed to safeguard against any potential data loss and the backups should be stored in a separate secure location. While Electronic Information Storage System protects the private information by the use of software programs where electronic files are password protected. The Code of Conduct for Healthcare Support Workers and Adult Social Care Workers in England states that care workers must respect a persons right to confidentiality. This guidance is further detailed with: As a Healthcare Support Worker or Adult Social Care Worker in England you must: 1. treat all information about people who use health and care services and their carers as confidential. Learn more about file storage. 7.2. Find out more about our history, values and principles here. with free plagiarism report. In summary, going for a computerized payroll system would be more economical . Duty of care in. The Internet Archive Manual Library is a collection of manuals, instructions, walkthroughs and datasheets for a massive spectrum of items. Manual File System: Electronic File System: 1) Process limited volume of data: 1) process a large volume of data: 2) uses paper to store data: 2) use of mass storage devices in computer itself: 3) the speed and accuracy is less: 3) more speed and greater accuracy: A 2. Click to share on Twitter (Opens in new window), Click to share on Facebook (Opens in new window). Analyse communication methods and assess their effectiveness in a care settings. Paper-based systems are repositories of written or typed records. you may need to whistleblow to outside agencies. Describe features of manual and electronic information storage systems that help ensure security. This piece of work is about two main theories and they are Tuckman's theory and Egan's theory (SOLER). We use cookies to give you the best experience possible. This website uses cookies to improve your experience while you navigate through the website. An electronic document management system is a way to streamline and automate manual processes of collecting and retrieving information. Electronic databases format, arrange and present information in customizable ways, Electronic databases can easily share the information with other software applications/programs. We will discuss why good record-keeping and secure storage are essential, how concerns should be reported, and touch upon the use of audit processes. Inconsistency in data entry, room for errors, miskeying information. The purpose of the cookie is not known yet. Paper documentation should be stored in a secure place according to your organisations policies and procedures. This cookie is used to track how many times users see a particular advert which helps in measuring the success of the campaign and calculate the revenue generated by the campaign. For example, it should be explained to employees that they shouldnt share their password or leave a computer logged in unattended. The cookie is set by GDPR cookie consent to record the user consent for the cookies in the category "Functional". You should use this information to answer questions IN YOUR OWN WORDS. Key features includebut are not limited toworkflow and data tracking support, flexible architecture, and data exchange interfaces, which fully . Bottom of Form Effective management of digital records requires an electronic document management system. All Rights Reserved. Needs standard computer setup in order to operate it well with certain prerequisites. name, address, telephone number etc.) The cookie is used to collect information about the usage behavior for targeted advertising. This cookie is used by Google to make advertising more engaging to users and are stored under doubleclick.net. Advertisement you to an academic expert within 3 minutes. Time-keeping systems can be used to track attendance and overtime. The data collected including the number visitors, the source where they have come from, and the pages visted in an anonymous form.

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